Please take time to read these terms and conditions carefully before Enrolment forms are signed and submitted.
It contains important information designed to safeguard the wellbeing of our students and to ensure the reputation of the School continues to be associated with the high levels of teaching.
School Fees
Places at the School are limited and based on a first come, first served basis.
To apply for a place on any of the courses, an Enrolment form must be completed and returned via post or online accompanied by the correct course fees.
The terms and conditions must be agreed by the students parents/ guardians.
Places are only confirmed upon receipt of the completed Enrolment form and correct course fees for the term.
The School offers the second child of the same family 20% discount on their course fees. Only one discount will apply against the course fee for an individual child at any one time.
The school reserves the right to refuse the student entry to the school while fees remain unpaid.
Term dates for the following term will be made known to parents via the Schools publication and social media platforms towards the end of the current term.
Unless notified in writing by yourselves before the 6th week of the course, A student is automatically renewed onto the course for the following term.
If you fail to notify the School before the 6th week of the current term that you do not wish to reenrol a student on the following term, you will be liable for half of the full course fees, regardless of the students attendance.
Payment for the course is due two weeks before the start of term, subject to other payment plans you have in place.
If payment for the course fees are not received by week 6 of the course a 10% late payment fee will be added to the current amount outstanding.
Fees are still payable if students are ill or on holiday .
The schools running cost remain constant.
Fees are non refundable.
Cancellation Policy
A full refund will be paid if cancellation occurs before the two week deadline of the term commencing.
A receipt of payment and confirmation of your place on the course will be sent via email.
Free Trial
New students attending the course for the first time receive one free trial to experience the School and what it offers.
If the student enrols for the remainder of the course the trial session is deducted from the full course fees.
If the School is unable to accept new students due to capacity they will be placed on a waiting list and notified when a places becomes available.
Times, current timetables, venues and all other course details will be confirmed in the Schools newsletter prior to the start of term.
Method of payment
The following methods of payment are available:
Bank transfer
By Direct Debit or Standing Order ( Arrangements must be made through the School)
Cheque
Cash
Code of Conduct
The Parent/ Guardian undertakes to ensure that the student attends the School regularly and is fully committed to the course.
The Parent/ Guardian undertakes to ensure that the student conforms to such rules of appearance, dress and behaviour as shall be issued by the School.
The Parent/ Guardian undertakes to ensure that the student is punctual to class and is collected on time.
The School is unable to supervise the student after a session and late collection will result in an additional fee.
Students must attend the course wearing the appropriate attire.
The School offers merchandise and clothing with the Logo and Schools name on for students to purchase as part of the uniform.
Strictly no jewellery to be worn for safety reasons.
The school uniform is compulsory for all students.
Long hair is to be tied up at all times.
During class, students are expected to listen and pay attention. Disruption caused by a student will result in them being asked to leave the class.
The School may, at its discretion refuse entry to a student whoʼs behaviour is deemed unacceptable.
From time to time it is necessary for the teachers to use physical contact when helping to improve students posture, particularly in dance.
Data Protection
The School is fully compliant with the General Data Protection Regulation (GDPR).
Photography and Filming
The School will, from time to time take photographs and video film footage of the students during class time to use for promotional and publicity purposes.
We require all parents/Guardians to sign our photo consent form which enables us to use the images correctly.
If you have any objection, please indicate this clearly on the form upon submission.
Medical and Injuries
All students must complete a medical form upon enrolling .
Parents/ Guardians are responsible for keeping their records up to date.
Any medication left for the duration of the class must be clearly labelled and left in the care of an appropriate adult.
In the event of accident or illness the School will contact the emergency contact number provided on the medial form.
Students participate at their own risk and are obliged to inform staff of any existing injuries or medical conditions.
We are a nut free School!
Personal Belongings
The School will not be held responsible for the loss or damage of any valuables.
Students are solely responsible for their personal belongings and encouraged to leave any items of value at home.
Any items that we find after class will be placed in Lost Property.
Lost property will be donated to charity if it is not collected two weeks after the end of every term.
General
The School reserves the right to change the timetable or teaching staff due to illness or in the event of circumstances beyond our control.
Cancelled classes will be rearranged or refunded at the Schools discretion.
Where a class is cancelled, The School will notify the student as soon as possible via email, text and our social media platforms.
Mobile Phone Policy- Safeguarding
The School recognises that mobile phones, cameras and digital devices are an integral part of our culture and can be of considerable value, particularly in relation to personal safety.
However, we have a duty of care to our students and staff to safeguard them from cyber bullying, inappropriate use of the internet and the misuse of social media platforms such as Facebook, Twitter, Snapchat and Instagram.
The policy at The Emma Dodd School of Performing Arts is that mobile phones are now banned from class and break times.
Primary reasons for the above:
Student Wellbeing.
It’s great to chat but over the past few weeks we have seen an increasing amount of students displaying “phone addiction” throughout the morning, particularly at break times. Students are losing the ability to connect through conversation, have eye contact and to build friendships.
In lesson time, students are constantly checking their phones and unable to focus in class as a result.
They are losing the ability to communicate with their peers.
Additional reasons:
Safeguarding.
To reduce the potential for inappropriate communication between peers and to protect vulnerable students from being targeted through malicious phone use.
To improve the levels of concentration and focus within class time by removing the distraction of phones from students who cannot resist the urge to check their devices.
To allow students the freedom to commit to their work without the fear of being recorded without their permission.
The journey to and from Doddies
The School understands that parents feel the need for children to have a mobile phone for communication whilst travelling to and from and attending the school.
Mobile phones are only permitted on the understanding that once students arrive at the School safely, the phone is to be out of sight until the end of the morning.
In sight- Out of sight
If the School sees a student with a mobile phone, they will be asked to hand it in to a member of staff where it will be kept safe until a parent comes to collect it at the end of the session.
Mobile Phone Exceptions:
The School will make exceptions for the following:
In very rare circumstances, a student may have a medical condition that requires them to have a phone on them at all times as a safeguarding precaution.
Certain activities might require students to use their phones:
Recording a dance routine or song for rehearsal purposes
The phones will only be used at appropriate times in class and will be supervised by a faculty member.